#--
# Copyright (c) 2007 Maximilian Ott
# 
# Permission is hereby granted, free of charge, to any person obtaining a copy
# of this software and associated documentation files (the "Software"), to deal
# in the Software without restriction, including without limitation the rights
# to use, copy, modify, merge, publish, distribute, sublicense, and/or sell
# copies of the Software, and to permit persons to whom the Software is
# furnished to do so, subject to the following conditions:
# 
# The above copyright notice and this permission notice shall be included in
# all copies or substantial portions of the Software.
# 
# THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
# IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
# FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.  IN NO EVENT SHALL THE
# AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER
# LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM,
# OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN
# THE SOFTWARE.
#++
#
# Define all FAQs
#

FAQ.faq 'What Affiliations should I include?', <<-QQQ 
Affiliations refer to the organisations and institutions authors are
engaged with.  Authors engaged with NICTA must include NICTA as an
affiliation.  This is required for reporting purposes.  
QQQ

FAQ.faq 'How do I submit a publication that spans across labs, themes or projects?', <<-QQQ
Selection should be based not on the publication but the lab where you
are based, the main theme to which you have been allocated, and the
project you spend the majority of time involved with.  
QQQ

FAQ.faq 'My publication is not related to any of the projects listed - what should I do?', <<-QQQ
Project selection should be based on the project that you are involved
with.  To add a new project please email the Publication Imp.  The
project however must be an approved NICTA project.
QQQ

FAQ.faq 'I have a technical problem - who should I contact?', <<-QQQ
Please send an email to the Publication Gremlin.
QQQ

FAQ.faq 'Who should I select to approve my publication?', <<-QQQ
Select the person who you consider most appropriate.  Generally this
will be your direct supervisor, project leader or theme leader.  If
unsure discuss with your supervisor, project leader or theme leader.
If you select an approver who feels that they are not the most
suitable person to approve this, approval will not be given.  
QQQ

FAQ.faq 'Do all applications require an abstract?', <<-QQQ
No, but this is strongly recommended particularly if you are unwilling
to allow viewing on the intranet or website for confidentiality or
other reasons.  NICTA has a policy of openness and sharing of
knowledge, an abstract will allow others to appreciate the area of
research you are working in.
QQQ

FAQ.faq 'Why do you need to know whether an author is a NICTA student?', <<-QQQ
NICTA is funded from both Federal and State resources who request
information in the reporting process as to how many of our students
contribute to the various types of publications.
QQQ

FAQ.faq 'How would you define whether a student author is a NICTA student or not?', <<-QQQ
A NICTA student is a student who is engaged with NICTA for the purpose
of enhancing their education and who has contributed to the paper
during the time of their involvement with NICTA as a student.  This
includes NICTA-scholarship, NICTA-supported and NICTA-visiting
students, as well as NICTA summer scholars.
QQQ

FAQ.faq 'What does "by invitation" mean?', <<-QQQ
By invitation is asking whether you received an invitation to
contribute a paper from the organising body.  This must be formal and
be able to be substantiated i.e. a written invitation from the
organising body or an individual acting on behalf of the organising
body.  This does not include verbal invitations.
QQQ

FAQ.faq 'Why do you need to know if it was "by invitation"?', <<-QQQ
NICTA is funded from both Federal and State resources who request
information in the reporting process as how many publications were
formally requested for inclusion at conferences or in journals by the
organising body.
QQQ

FAQ.faq 'Are short forms permissible in the fields i.e. UNSW?', <<-QQQ
The final metadata will appear on the web or in reports exactly as
entered so please think before you use short forms as to whether it is
appropriate or not.
QQQ

FAQ.faq 'Why do I need to enter "Expected Submission Date" and "Expected Publication Date" as well as the other month and year fields', <<-QQQ
This information is sent to the approver and allows him to see the urgency 
of your IP approval request and, if necessary, give it priority. The 
other metadata fields can be updated when firm dates are known.
QQQ

FAQ.faq 'How many authors can the system cater for?', <<-QQQ
Lots. 
QQQ

FAQ.faq 'How many affiliations can the system cater for with each author?', <<-QQQ
More than you can possibly have.
QQQ

FAQ.faq 'Where it asks for an address, should it be  in full?', <<-QQQ
The final metadata will appear on the web or in reports exactly as
entered so if you only require the town and country to appear in the
publications metadata list, please enter only this i.e. Sydney,
Australia.
QQQ

FAQ.faq 'What does "Other Conference Presentation" mean?', <<-QQQ
Occasionally presentations are given at a conference which does not
require a formal paper to be submitted.  However, this may include
slides or notes that may be included in a conference summary later.
The documentation to be presented is required to be reviewed for IP
and needs to be submitted through the publications system.
QQQ

FAQ.faq 'What is a "Poster Presentation"?', <<-QQQ
Posters are often submitted accompanying a paper.  In those instances
the paper needs to be submitted for IP approval through the
Publications System.  Where the poster is not accompanying a paper,
the poster itself needs to be submitted for IP approval
QQQ

FAQ.faq 'Why is it optional to select whether my publication may be viewed by others?', <<-QQQ
Content of publications can be subject to confidentiality when
co-authored by researchers from institutions and publishers also
require articles not to be available in the public domain other than
through their portal or publication.  It is the responsibility of the
author to determine whether he has the right and ability to make the
publication accessible firstly, for internal NICTA viewing and
secondly, within the public domain through the website.
QQQ

FAQ.faq 'What about software? Can I submit this through the publications system?', <<-QQQ  
No.  
QQQ

FAQ.faq 'What should I do if the Approver does not approve my publication?', <<-QQQ
The publication is only being reviewed for IP and if not approved the
approver will include commentary when rejecting it.  The publication
may then need to be reviewed in conjunction with NICTA's Legal IP
staff.  
QQQ

FAQ.faq 'How do I submit a paper on behalf of one of my students or a colleague who does not have access to the system?', <<-QQQ
When you log in you are automatically designated as the "Owner" of the
information. Simply enter the information requested in terms of
authors, however, it becomes your responsibility to inform your
student or colleague of relevant terms and conditions i.e. ensuring
that permission has been granted from co-authors to publish; when a
formal invitation has been received; that the publications is being
reviewed for IP etc. 
QQQ

FAQ.faq 'Will access ever be available through the website as well as the intranet?', <<-QQQ
This will be reviewed at a later date.
QQQ

FAQ.faq 'Adding many authors is a bit of a hassle particularly with BibTex - will this be resolved?', <<-QQQ
Tough.  Yes, it will be resolved if a BibTex person can write a super
bit of software to fix the problem.
QQQ

FAQ.faq 'Do I have to use the publications system to get my list of publications recognised by NICTA?', <<-QQQ
Yes.
QQQ

